Section 1.  The name of this organization will be Polo Club Pickleball, herein referred to as the “Club.”

Section 1.  To provide fun, healthy, and recreational activities for its members.

Section 1.  All Trilogy at the Polo Club (Blue Star) members are eligible for Club membership, and each member will have one vote.

Section 2.  Members will abide by the bylaws.

Section 3.  Membership will be terminated by voluntary withdrawal, nonpayment of dues or assessments, violation of the provisions of these bylaws, or violation of published rules, guidelines and regulations promulgated by the Homeowners Association and/or Blue Star.

Section 4.  Guests of Club members will be allowed to participate in Club activities subject to limitations set by Blue Star.  Guests must sign a liability waiver per Blue Star regulations.  

Section 1.  There will be a minimum of two meetings per year.  An annual business meeting will be held during the second week of November for the purpose of discussing agenda items, needs, assessments, and planning for the upcoming season’s activities.  A second, end of season meeting will be held in the spring, no earlier than March 15, and no later than April 30.  

Section 2.  Special meetings may be called by the President or upon written request of at least 10% of the Club membership.  The Club membership will be notified at least ten days in advance of the meeting regarding time, place, and agenda.  

Section 3.  A quorum will consist of at least a President or Vice President and 10% of the Club membership.

Section 4.  Only items specified on the agenda may be voted on at any meeting.  Proposed agenda items must be submitted in writing to the President at least one week prior to the meeting and are subject to approval by the Advisory Committee.

Section 1.  Amount of annual dues will be voted on at the November meeting.  Payment of dues is required by members to be eligible for full participation as a member of the Club.

Section 2.  Annual membership is based on a November 1st through October 31st timeframe.  Dues must be paid by November 30th to retain membership.  New members who join in September or October will pay the prevailing annual dues.  These dues will cover their membership through October 31st of the following year.

Section 1.  Any active member of the Club is eligible to run for President.  The term of office shall be for one year, from November 1st through October 31st of each year.

Section 2.  Voting for the office of President will commence on the first Tuesday of October and end on Friday of the same week.  The results of the election shall then be emailed to the Club membership within 24 hours of the close of voting.

Section 3.  Once elected, the President will select the Vice President, Treasurer, and Secretary.

Section 4.  A vacancy in the office of President shall be filled by a majority of written votes cast by  Club members at a special meeting.  Vacancies in any other offices shall be filled by the President at his or her own discretion.

Section 1.  The President or Vice President will preside at all meetings, form committees as needed, call special meetings as needed, and serve as primary point-of-contact with Blue Star staff.  

Section 2.  The President and Vice President will be responsible for coordination with other Blue Star clubs as needed.

Section 3.  The Vice President will serve as President in the event the President is unable to do so.

Section 4.  The President and Vice President will be responsible for issuing guidelines and rules for Club activities when there are safety concerns or other requirements not covered in these bylaws.

Section 5.  The Secretary will take minutes of Club meetings and will make the minutes available to the Club membership by posting the minutes on the Club website.

Section 6.  The Treasurer will record dues and assessments, disburse funds, and provide an oral financial report for each regular meeting.  A written financial report will be posted on the Club website.

Section 7.  The President and Vice President together will be allowed a discretionary budget of $600.00 per year.  Proposed expenditures between $600.00 and $1000.00 must be approved by the Advisory Committee.  Anything over $1000.00 must be approved by a majority of the Club Membership.   In addition, the Social Committee will be allowed to spend up to $300.00 per event, subject to the approval of the Club President and Treasurer.

Section 1.  The President and Vice President will appoint an Advisory Committee consisting of active members of the Club (typically between seven and eleven).  The Advisory Committee will provide advice and counsel to the Club leadership, and perform duties as specified in these bylaws.

Section 1.  The bylaws may be amended by two-thirds majority vote of the Club membership present at the annual meeting after an explanation and discussion of the proposed changes.  Proposed amendments must be submitted in writing to the President at least one week prior to the November meeting and are subject to approval by the Advisory Committee.